You are hosting an event and want everything to be perfect because you know how important it is. Everything’s managed, but the biggest thing is still pending: finding the right event venue.
Imagine there’s an upcoming conference in your office, and you are looking for a modern conference venue with the right event venue amenities. Let’s see what you’ll be needing. The ideal place should have good Wi-Fi, reliable AV setups, security monitoring, and backup power.
And if you are looking for such a space in Norwalk, CT, there are certainly more things you’ll need to consider. No worries, as we are going to elaborate on the top 10 features a modern venue should have. Let’s have a look at all the features one by one.
1. Matches Your Event Theme
You know what’s the biggest thing that plays a crucial role in creating your event a win? That’s a venue that matches your event’s theme.
Think about booking a wedding venue for a business conference, would it leave a great impression on clients and your team? Absolutely not. That’s what you have to be very cautious about. Whatever the type of event you are about to host, book a suitable venue to make everything correctly aligned.
2. Best Event Venue Amenities
Besides a great venue, you’ll be looking for a place with the best professional event space amenities, too. This includes speedy WiFi, comfortable lighting, good accommodation, TVs and projectors for showcasing, CCTV monitoring, and a lot more.
With these event venue amenities, everything makes a huge difference towards a successful event. So, whenever you look for an event space in Norwalk, CT, do look for the required amenities too.
3. Location is Unforgettable
It may come on the third on the list, but without prioritizing the location of the event space, you can’t guarantee the success of your event.
It’s very important to host the event at a location where your guests, colleagues, or clients can come easily without worrying about parking or other relevant issues. Especially in Norwalk, CT, you have to look for a space ideally located near major roads, public transit, and hotels nearby.
4. Capacity to Host Your Guests
Most people don’t consider it while signing the contract for an event space to book, but it’s not something you can ignore. You have to make sure the number of guests you are about to invite can be easily adjusted in the event space.
Because what if, at the last minute, a couple of guests are left with no seating options at all? That would be embarrassing for you as the host. To better avoid it, always ask about the maximum and minimum capacity of an event space to avoid any discomfort in the future.
5. Feasibility of Catering
Availability of good food options is also a significant factor in a successful event. It’s always advised to go for the event spaces that have onsite catering options or have local vendors to offer good quality meals and drinks.
Also, there’s another important thing that some people have dietary restrictions, vegan options, so look for the options that offer custom menus too. Plus, the best event space will also have event venue amenities like small cafés and bars inside.
6. Latest Audio Visual and Tech Support
We know that in the current modern scenario, a sustainable and advanced AV system is non-negotiable for a successful event. Therefore, before booking a modern conference venue, check if they have the availability of HD projectors, LED screens, good-quality microphones, and live streaming technology.
A bonus is having an on-tech support team to make things right if there’s something wrong in the middle of the event.
7. Lighting is Not to be Compromised
Right lighting can entirely transform the way an event is held. It can even alter the mood of the audience as well. You can have the idea with the following suggestions: natural light is best for daytime conferences and similar events.
Adjustable lights do better in evening or night events. Nowadays, some spaces do have programming lighting set-ups available to match the theme of the event.
8. Availability of Parking and Transportation Facilities
The one thing that people hate the most and skip events is the struggle to find parking. Therefore, it’s very important to confirm how many onsite parking spots the space has, and also if there’s any parking space nearby in case of overflow.
Usually, the premium event spaces in Norwalk, CT, do have valet services or partnerships with the local lots to make sure your entry and exit are going to be hassle-free.
9. Personalization is Very Important
Your event should reflect its purpose. Always discuss in detail the customization with signage, backdrops, displays, or settings of accommodation.
For instance, if the logo of your company is projected on the walls or branded screens showing welcome, personalization helps a lot to uphold your identity and leaves a long-lasting impression on the attendees.
10. Support and Coordination Throughout the Event
If we are being honest, even the most well-organized events need proper backup support. You have to look for the venues that offer dedicated coordinators, concierges, and security teams to help with the timing, setup, and troubleshooting.
If there are tech issues during the event and there’s no one to fix them on the spot, the event can be ruined in no time. Also, know about the most likely venue for gatherings and private events.
Final Thoughts
Now you understand that choosing a modern event venue isn’t that simple; there are a lot of considerations you have to look for. From the layout to the options of customization, you have to ensure everything’s aligned with the ultimate motive behind your event.
Especially, finding a space with modern venue amenities in Norwalk, CT, demands a lot of options to tick before booking, like advanced tech, professional support, catering, and easy accessibility.
If you want a space covering all the mentioned aspects to make your event an ultimate hit, SONO 50 can be a perfect option to book for the needed venue. Contact us today.
Frequently Asked Questions
What is an example of an event venue?
Convention centres are a perfect example of event venues. Hotels and conference centers are also some other examples to share as event venues.
What are the three most common event types?
Some most common types of events are:
- Charity events for fundraising and donations
- Corporate events like conferences, seminars, and launches
- Social events like parties, weddings, and exhibitions
What are the five components of an event?
The following are the important 5 components of an event:
- Concept
- Coordination
- Control
- Culmination
- Close out
