Key Points:
- Virtual tours for office spaces are a great way to make the final call for getting a desired working space.
- There are a few things that you have to keep in mind, so you don’t regret it later.
- Always book trustworthy brokers and agents to get reliable options for a working space.
Finding office spaces is no longer an easy job, as lots of things have changed. Not too long ago, if you walked into a building, looked at the lobby, and glanced at the cubicles. It was enough to accept or reject a space on the spot. But now, the world has gone fast and digital, and things have become a little messy as well.
Virtual tours for office spaces are not optional anymore; they’re the first line of inspection before anyone sets foot inside. They save time, show the hidden flaws, and let you imagine your team in a new setting. But booking a virtual office tour isn’t always obvious. You should also know the features to look for in a modern office space.
You scroll online, see images, watch a 15-second video, and wonder if that’s really the space you want. And think if it’s the right choice or not. You don’t have to worry because this blog will help you decide on the best way to book an office virtual tour.
Why Does a Virtual Office Space Tour Matter?
Some people assume it’s just a marketing gimmick. It isn’t. A 360 office tour gives you scale, layout, and flow. You can measure, plan seating, note lighting, and check access points. Physical visits are optional afterward; sometimes they even become unnecessary. But it’s more than efficient. It’s a chance to look for the details that pictures hide, like uneven floors, tiny storage, and low ceilings.
It’s also safer. For startups, teams in multiple cities, or anyone busy, virtual tours avoid wasted trips. And in times when health matters, it keeps exposure low. Booking a virtual tour isn’t just clicking “Schedule.” It’s wise thinking. Consider your preferences: size, location, budget. Once you know what matters, the tour becomes a plan, not a tactic.
How to Find Available Virtual Tours
Start with commercial real estate websites. Most have filters now: “Virtual Tour Available.” But not all listings are honest. Some provide only 360 photos, some a full walkthrough video. Check the details:
- Interactive tours: Move around yourself, pan, zoom.
- Pre-recorded tours: Someone walks and narrates. These are slower but informative.
- Live guided tours: The agent or landlord shows the space on the video call.
Besides websites, ask brokers directly. Some offices never post the full tour online. Email, text, call. Some will send a private link to an online office tour if you ask politely. Others require scheduling.
Steps to Book A Virtual Tour
Booking isn’t difficult, but it’s the right steps that make the difference:
Step 1: Identify spaces
Pick 2-5 locations that meet your needs. Don’t overbook, you’ll get lost in links.
Step 2: Contact the provider
Email or call and mention you want a virtual tour. Use the phrase “book an office space virtual tour for rent” if it helps. Specific words trigger faster responses.
Step 3: Choose the type
Some tours are live via Zoom, Teams, or proprietary software. Others are pre-recorded. Decide which works. Live tours help you ask questions, but pre-recorded ones are flexible to watch anytime.
Step 4: Schedule
Pick a time. Make sure everyone who matters can join, partner, manager, or designer. Don’t forget time zones if remote.
Step 5: Prepare questions
Never go searching for spaces. You can always get relevant information about maintenance charges, utilities, parking, and internet bills, etc. You can always take screenshots for the virtual tours (if allowed). Notes can be helpful when comparing multiple office spaces.
Step 6: Follow up
After the tour, clarify unclear points. For some people, even a virtual tour is enough, but for some, photos or videos aren’t enough to show everything. That’s why it’s better to ask for details before finalizing everything.
Tips for a Smooth Virtual Office Space Tour
- Use a reliable internet connection. Dropped video kills detail.
- Multiple devices help. One on a laptop, another on the phone for notes.
- Ask to see outside views if relevant. Parking, street access, and nearby amenities matter.
- Don’t focus solely on décor. Layout, infrastructure, and growth potential matter more.
- Take mental snapshots of how your team would use each room.
Some people underestimate prep. You’d be surprised how many book tours, then forget to ask about elevators, HVAC schedules, and lease terms. It’s best to have a checklist to avoid any mess.
Conclusion
Virtual tours for office spaces are considered the best to save time, minimize the chance of risks, and give you an idea of layouts and functionality without visiting. Booking is simple, but you have to be prepared for things like choosing the spaces, confirmation on the type of tour, schedule, and discussing in detail.
Your next office might look perfect on video, or it might reveal flaws you never considered. Either way, the virtual tour gives control. You see, measure, and evaluate before investing time or money. Rough edges, uneven rooms, odd layouts, these come into focus. Use them.
That’s the power of booking a virtual tour. And the best part comes with booking a desired office space for rent at SONO 50 because we offer a transparent and scheduled visit where you can look for everything. And once you are satisfied, you can finally book. Contact us for a flexible workspace virtual tour .
Frequently Asked Questions
How should I go about booking a virtual office tour?
You have to see the preferred office spaces either digitally or in person through a broker. You can also contact an agent or landlord directly to have a live guided tour or a pre-recorded tour to know everything in detail.
Can I see various spaces in one day?
Yes, you can see this especially with the pre-recorded tours. Live tours need proper scheduling, but can sometimes be arranged back-to-back on time.
Is it a good decision to make the final decision based on just a single tour?
It’s good enough to shortlist spaces. But, physical visits are ideal before signing leases, although many companies rent entirely via virtual tours if trusted brokers and verified images are used.
